How to write an employment certificate
- Enter the employee's name and job title (for example “Accountant since March 1, 2021”).
- Add the company, place, date and the signer with their role; upload a logo if you like.
- Download the certificate as PDF or Word, then sign it.
An employment certificate, also called a certificate of employment or proof of employment letter, is a document in which an employer confirms that a person is on its staff. Landlords, lenders, immigration offices (for example for a visa or a USCIS file), embassies and some schools ask for it as proof of a current job and income.
It normally states the employer's name and address, the employee's full name, the job title, the start date, sometimes the salary or the employment type (full-time, part-time), the place and date of issue, and the signature of an authorized person from HR or management, with their title and contact details so the recipient can verify it.
This page pre-selects the title “Certificate of Employment” and the wording “This is to certify that [name] is employed by [company] as [job] and is an employee in good standing”. The Course / position field fills [job]; edit the Text field to add the start date, the salary or the reason the letter is requested. HR teams can paste a list of names in the batch field to get one certificate per employee in a single PDF.
Files are processed in memory and deleted after 30 minutes.
Frequently asked questions
What should an employment certificate include?
The employer's identity, the employee's full name, job title and start date, the date of issue, and the signature, title and contact of the person who confirms the employment.
Is this the same as an employment verification letter?
Yes in substance: both confirm that a person works for the company. A verification letter is usually addressed to a specific recipient (a lender, a landlord); this template works for both.
Can I add the salary?
Yes, edit the Text field; you can use {name}, {subject}, {org}, {date} and {place} to insert the details automatically.
Can I create certificates for several employees?
Yes, fill the batch list with one name per line to get one page per person in one PDF.
Is my data kept?
No, files are processed in memory and deleted after 30 minutes.