How to write a formal letter or cover letter with the template
- Choose the language and font, then add an image of your signature if you like.
- Fill in the sender, recipient, place, date, subject and the body of the letter.
- Click Create letter and download it as PDF or Word.
A formal letter follows a set layout: sender's details, recipient, place and date, subject line, salutation, body, closing and signature. This tool puts each part in the right place so you only have to think about what you want to say.
Use it for a cover letter sent with your resume, an internship request, a leave request, a resignation letter, a complaint or a letter to a bank, university or public office. The Reference and Enclosures fields add the lines recruiters and administrations expect.
Leave the salutation or closing empty and the usual wording is used: “Dear Sir or Madam,” and “Yours faithfully,” in English, or « Madame, Monsieur, » and « Veuillez agréer… » in French. Separate paragraphs with an empty line.
Add a picture of your handwritten signature for a letter ready to email. Your text is not stored: files are deleted after 30 minutes.
Frequently asked questions
Is this letter template free?
Yes, with no sign-up and no watermark. Create as many letters as you need.
Can I use it for a cover letter?
Yes. Put the job title in the subject, the job ad reference if there is one, and “resume” in the enclosures.
Can I write a letter in French?
Yes. Choose Français and the labels (Objet, Réf., P.J.), date, salutation and closing switch to French, which is handy for applications in Canada or France.
How do I add my signature?
Photograph or scan your signature on white paper and add the image; it is placed above your name. It is a visual signature, not a certified e-signature.
Can I edit the letter afterwards?
Yes, tick Word (.docx) to get an editable file.
Which closing is used if I leave it empty?
The standard formula for the chosen language, such as “Yours faithfully,” in English.