How to do a mail merge from Excel to Word online
- Add two files: your Word template (.docx) with {{Field}} placeholders and your Excel (.xlsx) or CSV table.
- Choose the output (one Word per row, one combined Word, one PDF per row or one combined PDF) and the file names.
- Click Merge and download the zip or the single file.
Mail merge produces the same document for many people automatically: invitations, certificates, contracts, reminder letters, notices or labels. Instead of copying and pasting each name, you prepare one Word template and one table.
In the template, write fields between double curly braces, for example “Dear {{Name}}, your appointment is on {{Date}} in {{City}}”. The first row of the Excel or CSV file must hold the same column names. Letter case and extra spaces don't matter, and the template's formatting (bold, tables, logo, header) is kept, even when Word has split a field into several pieces internally.
You get one Word file per row in a zip, one combined Word document with a page break between people, or the same as PDF. The File names field lets you name each document, for example {{Name}} - {{City}}. Excel dates are written as dd/mm/yyyy.
Up to 1,000 rows for Word output and 300 for PDF per merge. Files are processed in memory and deleted after 30 minutes.
Frequently asked questions
How do I mail merge from Excel to Word?
Drop your Word template with placeholders like {{name}} and your Excel or CSV list, then click Create: you get one letter per row, in a single Word document or as separate files, with no Word add-in to set up.
How do I prepare my Word template?
Write the text as usual and replace each variable part with the column name in double curly braces, such as {{Name}} or {{Amount}}.
What should my spreadsheet look like?
The first row holds the field names, then one row per person. Both .xlsx and .csv files work.
What if a field has no matching column?
It is left as it is in the document, and the tool tells you which fields were not found.
How many documents can I create?
Up to 1,000 rows for Word output and 300 rows for PDF output in a single merge.
Do I need Microsoft Word installed?
No. The merge runs online, for free and without sign-up; you only need a .docx template.
Is my contact data kept?
No. Files are processed in memory and deleted automatically after 30 minutes.