How to reduce the size of a Word document
- Drop the Word, PowerPoint or Excel files.
- Pick a level: light, recommended or strong.
- Click Compress and download the lighter files.
A report with a few phone photos, a slide deck with screenshots, a workbook with a logo on every sheet: Office files get heavy because of the pictures inside them, not the text. A single photo from a phone is 3 to 5 MB; Word keeps it at full resolution even when it is shown as a small thumbnail. This tool opens the file, recompresses every picture and saves everything else untouched.
Pictures are resized to a sensible maximum (2400, 1600 or 1200 pixels on the long side depending on the level) and re-encoded as JPEG or PNG at a quality that is invisible on screen and in print at normal size. Text, fonts, tables, charts, comments and tracked changes are not modified. The file keeps its name and format, so links and references keep working.
A typical 25 MB report comes back at 2 to 4 MB with the recommended level. If a file barely shrinks, it had no large pictures to begin with. Password-protected files must be unlocked first. Up to 50 files of 300 MB each; deleted after 30 minutes.
Frequently asked questions
Will my document look different?
No. The text, layout and formatting are unchanged. Pictures are recompressed at a quality you will not notice on screen or on a normal print.
Which level should I pick?
Recommended for email and sharing. Strong when you need the smallest file for an upload limit. Light when the document will be printed at large size.
Does it work on PowerPoint and Excel?
Yes. PPTX and XLSX files are handled the same way, since they store pictures in the same format.
Why did my file not shrink?
It contains no large pictures, or they were already compressed. Compressing text alone gains almost nothing.
Is it free?
Yes, no account. Files are deleted from the server after 30 minutes.